The Importance And Usage Of Job Descriptions Commerce Essay

Thought to the over position of organisation, company growing in twelvemonth by twelvemonth, a batch of company developed to be a large organisation every bit good as developing a legion of section. Actually, every individual section will hold their ain intent and work for the company, when a company normally to develop a new section, the company was turning. Human resource ( HR ) is the section of pull offing people, in every big house will normally see this section. In commonsense told us, the occupation of human resource section is to manage all the employees and directing wage for them. In affect that, human resource section will normally being ignored from most of the top directors. Most of the top directors will put emphasis on the finance section, selling section, production and technology section, because those section intent is to assist the company acquiring net income every bit good as constructing the company trade name. If comparison to human resource, those section are chiefly work for the company externally which means their occupation will impact the company growing and the company position from the foreigner. Not similar with HR section, their occupation is more on the internal company, so it conveying the top directors merely holding a small attention from this section. But, it does n’t intend that HR section is non of import for the company, they are executing an of import character for the company. In this assignment, we ‘ll discourse about how of import HR section for a company and how to allow people more laic emphasis on HR section.

1.1 Human Resource

HR is a section that pull offing people and in the other word pull offing in staffing. The employees in this section must be necessitate a endowment of manage, the function of HR section is to engaging, staffing, preparation every bit good as assisting the organisation to pull off the internal people by utilizing a right mode on they work. As the words of HR is to developing and development for the current employee. HR section manage the employee behaviour for the company to guarantee that every employee will awareness the right mode on work, if people are non holding a right behaviour on their work, there will be impact the company productiveness. Beside, the employee interview for a occupation in the company, the first section they will face is the HR section. Therefore, before the top director know the interviewee, HR section will filtrating the best pick of individuals and send the information for top director to make up one’s mind and engaging. The things that had being reference, is already shows that the of import of HR, because by the best recruit of every employee in the company are selected by the HR section every bit good as provided preparation for them. Furthermore, HR section in charge on the occupation design of the company. In this issue, occupation design is perfectly of import function of HR ; it ‘s cut downing or get the better ofing occupation dissatisfaction and employee disaffection originating from repetitive. If a big company working without occupation design, one time the employee dissatisfaction on their occupation, the productiveness of the company will being impact or even worse to confronting the hazard of employee turnover. Therefore, HR section will assist the company to work out this sort of labor job, if there are any labour dissatisfy on their occupation, HR section will happen out the job and manage to fulfill them such like a wages. In every issue, HR section will assist the top director work outing many sort of labor every bit good as internal company job, in fact to the employee working more efficaciously and efficiency to increase productivenesss. So all of the issues show that HR section are same of import to others section, it can non be ignore.

1.2 The Percept of HR

Consequently of the issue that many people still believe that top manage attention small about HR compared to selling, finance, production and technology, for me is depend on the company. The other people looking for the perceptual experience of HR is non of import than the other section is because HR plants are treating intangible, comparison to other ‘s section their work are touchable, people can experience and see the end product, that is why people will believe that HR section are non of import than the others. Actually, if the top directors are qualified, he or she will recognize how of import that HR is every bit good as wo n’t merely care small on it. A big organisation volitions non success when there is merely the top director work, there must hold a strong squad to assist the company growing. Hence, the relationship between director and staff must be united. Mention to the human dealingss, HR section will make assist them to handle and cover with each other in an organisation. Therefore, the organisation will treat in friendly and it will be more efficient on their work.

1.3 The Way to Change

As we can see, HR section work on the of import function in the company, in order to alter the perceptual experience of others, they work should be list out. Every twelvemonth of the company day of remembrance, the company can honor those best employees of HR section and allow them portion their testimony to other, so that more people realize that the operation of HR section. Using the opportunity to present how HR section preparation and development the company. Further on, the preparation plan that provided by HR section, must be reference to the whole company. In an organisation, preparation and development will ever necessitate. When HR supplying the preparation plan, the intent of each section should be show for them in order to past the positive position to the company. This issue is really of import ; it will impact the whole company image, every individual employee will follow the preparation to cognize the company procedure. Therefore, the of import of HR shows once more, the behavior of every employee work for the company boulder clay to a great successful end product, HR section are the first measure to assist them. Hence, director and the other worker should cognize HR section will ever follow up the full employee in the organisation, they have all the employee personal informations, so if any job from the employee, they can direct come to HR section, they will seek to work out the job. Even though, the wage and working environment job, HR section will besides responsibility to give more benefits to the employee, such like fund of retire, Socso, EPF, and all sort of benefits are fixing by HR, this is a protection motion for the employee. Base on the protection motion, every employee will be motivated when the company give benefit for them. Therefore, people should concentrate on this and look for the benefit of HR spring. Beside of that, HR is the supporting section through to other, if the company non listed out the public presentation of HR, by and large the public presentation will non demo for the other. Actually, a batch of bantam undertaking such like seeking a right people to the right section, HR will transport on the full personal undertaking to the full section. Nevertheless, the back uping from HR are helpful, so that people should detect the full acting of the company, hence will non necessary to demo that which section is more of import.

1.4 Decision

As a consequence, most of the section must hold the just mode from the top directors ; at that place does non provinces that which section are of import. The whole organisation wo n’t be running swimmingly when one of the sections is non executing good, so all of the section should be holding more attention from the top directors. Reappraisal from the alteration of HR perceptual experience, the most of import manner is to demo the chief undertaking and how HR works in an organisation, hence there will no other to looking down on this section. We believe that challenge between of the other section will do the section have the alteration to better, but most of import is the challenge of acting will assist the company running more efficaciously and expeditiously. No affair what section that you from, they are working with the same organisation, so every section have to work together in order to do the company turning more successful.

Question 2

2.0 Introduction

The current house being looked into is Olympia College. Olympia College is a mid-size college with its central offices in Kuala Lumpur. It has six subdivisions in Malaysia – viz. Kuala Lumpur, Penang, Johor, Ipoh, Kuantan and Petaling Jaya. It offers classs like concern, IT, hotel direction, accounting and English. The college has been established since 1995 and presently employs about 300 persons in assorted places.

The college has a HR section in its central offices in KL, which is headed by a HR Executive. She is assisted by 3 HR helpers, who deal in paysheet, preparation, and disposal. It is chiefly an administrative section as most of the hiring is done by Centre principals. In Group HR, the managers are the 1s who do the interviewing, engaging and fire.

2.1 The Importance and Usage of the Job Description

Olympia College has reasonably comprehensive occupation descriptions for all places in the company. The occupation appellation used as an illustration in the assignment is that of a Course Consultant. First of all what is a occupation description? A occupation description is a necessity that is provided by an employer who is supplying any occupations to its employees. It is a list of the occupation ‘s general undertaking, maps or duties of a specific place in the company.

It frequently describes the specifications such as makings and accomplishments required for the occupation, the salary scope and even to whom the place studies to. Hence the occupation description is an of import papers for an employee new to the company to guarantee he is clear on what he has to make and what is expected of him. The occupation description is used as portion of the orientation for the new employee when he joins the company.

Without a occupation description, it would be unjust to anticipate the employee to execute his best as he would be diffident what he is supposed to make. Even in public presentation ratings, the occupation description is a footing for the rating. It will steer the employee to accomplish the demands and ends of the organisation.

Similarly, the occupation description is the footing for ending an employee. When employee underperforms, the company will promote him to better by proposing different ways and agencies. However, if after perennial chances to better given, and the employee still does n’t, better so he may be asked to go forth. The expiration will be based on the occupation description.

2.2 Job Description of the Course Consultant

Since we are working as Course Consultants we will now demo the descriptions stated in our occupation description.

Job Title: Course Adviser

Section: Gross saless & A ; Selling

Reports To: Gross saless & A ; Marketing Coordinator/Marketing Manager

Team: Gross saless & A ; Marketing Staff

Employment Categorization: Selling

Primary Job Function

-Carry out planned external and internal Selling activities

-Ensure effectual follow-through in Marketing programmes to pull prospective pupils with the right entry making

Primary Duties:

-Participate in all Marketing activities both internal and external guarantee that they are efficaciously conducted.

-Ensure coordination and executing of Road Show activities: – work as a squad to guarantee lower limit of 1000 vouchers are obtained for creative activity and update to the database.

-Device selling methods that REACH OUT to the MASSES and supervise advancement against current selling scheme organized by Management.

-Adhere purely to Policies, Procedures, and Internal Instructions and Directives.

-Ensure that all information provided to the Public, chances and pupils who enroll is accurate and right.

-Provide consultative services to all parties on benefits of programmes organized.

-Continually update KISS on a regular footing with relevant informations gathered from selling exercisings.

-Print out the Consultant ‘s Day Follow-Up Records study from KISS for Team Leaders reappraisal.

-Ensure pupil activities are carried out to heighten image and our trade name placement.

-Ensure effectual Customer Support Services and Complaint Management: – abide by the 24-48 hr turnaround clip to work out issues

Extra Undertaking:

-Assist in Budget and Finance Management of Gross saless and Marketing Office.

-Compliance and Documentation Control in Gross saless and Marketing Office.

-Other responsibilities as assigned from clip to clip by your supervisor.

As can be seen from the occupation description stated above, it is rather comprehensive and elaborate. It gives a clear thought of what a class adviser should make and besides his relationship with different sections ( mention to Appendix A ) . The ends that he must accomplish are besides stated clearly.


To better on the occupation description, the following are suggested:

Description of the person that is suited for the place.

1 ) This includes depicting the personality and disposition of the individual. A class adviser should be surpassing, friendly and active. This is because the class adviser needs to travel to roadshows, school visits, and so forth. In all these selling activities, the class adviser will be coming into close contact with high school pupils and other immature people. To pull these immature people to fall in the college, the adviser must be friendly and chatty.

2 ) The class adviser ‘s disposition should besides be patient, chatty and helpful. This is because when chances join the college, they will necessitate all sorts of aid and counsel. A patient and helpful adviser will do pupils happy with the service that they get.

3 ) The adviser should besides be willing to set in long hours when necessary. During peak periods, the college will be traveling all out to enroll as many pupils as possible. This will necessitate all advisers to set in longer hours of attempt, and even work on off yearss like Sundays.

4 ) The adviser should besides be the sort of individual who welcomes challenges. It is a challenge to convert childs to fall in the college as competition is tough. Olympia College is viing against many large name colleges like Sunway, Taylor ‘s and Inti which are situated in Ipoh and outside of Ipoh.

5 ) The adviser should besides be motivated by money. Merely when he is ‘greedy ‘ will he work hard to enroll as many pupils. That is the chief Key Performance Indicator of a class adviser – to enroll as many pupils as possible for the college. The adviser will be happy with the committee that he will have from his difficult work.

2.4 Limitation of Job Application Form

While the occupation description is being look through we have besides found out some restrictions in the occupation application signifier that is really subjective and by bettering that, the overall procedure from the occupation application signifier to the occupation description will be rather thorough in item. To better and besides rectify the restriction the followers are suggested:

The occupation application signifier should incorporate a specific column for the applier ‘s available clip for the portion clip session, so with that provided the applier can supply a semi-drafted work agenda and from at that place on the employer will be able to do a working agenda for the applicant much at easiness after obtaining the available clip of the applier.

The occupation application ‘s working experience column provides a slot for “ Reason For Leaving ” in this affair we would propose to take it or replace it with another slot viz. as “ experience gained during the period of service ” instead than the grounds for go forthing because it is a really subjective inquiry and besides the appliers may happen a difficult clip in supplying a true reply as the replies may be non be converting. After altering to “ see gained during the period of service ” appliers may happen it easier to supply such information as they might hold learned a thing or two while working in the former company and it will besides supply excess support as competences if there are a pool of appliers.

2.5 Decision

No uncertainty, that the occupation description is an of import papers for the employees because they help rate the public presentation that should be attained in the occupation and supply conformity plus equity to the employees upon rating On the other manus after looking into the occupation description of a class adviser they have already provided sufficient information on what is the specific work loads and undertakings that they are assigned to when they are to use for that certain occupation ; suggestions are besides given in order to better on the descriptions to heighten better conformity.

However there are no perfect apparatuss or all right guidelines as to a house or a occupation it invariably improves from clip to clip whether it ‘s of their aim or work load they are everlastingly altering because every individual twenty-four hours they might be different undertakings to be done or completed. Therefore it is best for a occupation description to foremost hold its basic descriptions and besides a few supernumeraries to province that they are extra undertakings that may be needed to be carried out by the specific appellation.